How it works
Search, compare, book and pay. How renting a machine on BookMyEquipment works, for customers and for equipment owners.
For customers who need a machine
1. Search for what you need
Pick your city and the type of machine — excavator, backhoe loader, crane, tipper, compactor and so on. Add the dates you need it for. The results show only machines that are approved, listed by a machine owner and free on those dates. Narrow the list by brand, price, distance from your site, or whether you want an operator supplied.
2. Compare properly
Every listing shows the hourly, daily, weekly or monthly rate the owner offers, the year and condition of the machine, its working specifications, real photographs, the distance from your location, and the machine's rating from earlier customers. It also states the important details people usually forget to ask about: is the operator included, is diesel on your account, what does transport to site cost, and what is charged for hours beyond the standard shift.
3. Book and pay online
Choose your dates and times, add your full site address and press Pay Now. You pay by UPI, debit or credit card, or net banking. The dates are held for you while you pay, so two customers cannot book the same machine for the same slot, and the machine is booked the moment the payment goes through.
4. Your order page
Straight after paying you get an order page with its own link — save it, or share it with whoever runs your site. It shows each step of the order, the money with GST, the order number and what happens next.
5. We assign the machine
Our office assigns your booking to a machine owner who has that machine free for your dates, and confirms it to you. Every call about the job goes through our office number — you never have to chase a machine owner yourself.
6. On site
You are told as the machine is dispatched and reaches your site. When it arrives, read the six-digit site code from your order page to the operator — that is what marks the work started. If the job runs longer, request an extension through the platform and the extra hours are billed at the rate already agreed. When the work is finished you get an invoice, and you can leave a review.
For equipment owners who want to rent out
1. Register your business
Create a machine owner account and fill in your business details — GST or PAN, address, bank account for payouts — and upload your proof documents. Our team reviews and approves the account, usually within a working day or two.
2. List your machines
Add each machine with its make, model, year, working specifications and clear photographs, and upload ownership and insurance papers. Set your own rate for each duration you want to offer. Our team checks each listing before it goes live.
3. Take the jobs our office sends you
When a customer has paid for one of your machines, our office gives you the job: it arrives on your dashboard and on WhatsApp with the site, dates and duty hours. If you cannot do it, hand it back and the office finds someone else. Block dates when a machine is under maintenance or already committed elsewhere, so you are never offered a job you cannot serve.
4. Get paid
Customers pay online. Your payout is transferred to your registered bank account after the job, with the platform's commission clearly deducted and shown on your statement. There is no listing fee — you pay only when you earn.
What it costs
Listing is free for machine owners. The platform adds its margin to the machine owner's rate, and the price you see as a customer is the price you pay. Nothing is added at the end.
Common questions from customers
Search for the machine you need in your city, pick your dates and press Book Now. Add your site address and pay online by UPI, card or net banking — the machine is booked the moment the payment goes through, and you get an order page with its own link. Our office then assigns the machine and confirms it to you. Every call about the booking goes through our office number.
Online through our payment gateway — UPI, debit card, credit card, net banking or wallets. Card and UPI details are handled by the gateway and are never stored on our servers. Where a booking allows part payment in advance, the amount due at each stage is shown before you confirm.
Yes. A booking you have not paid for is never charged — just leave it and it lapses. For a paid booking, the charge depends on how much notice you give — the exact scale is shown before you confirm, and cancelling more than 48 hours ahead normally costs nothing.
It depends on the listing, and every listing says so clearly. Most earthmoving machines in India are rented with an operator, and the rate shown includes the operator unless the listing states otherwise. Some owners also allow the machine to be taken without an operator; where they do, that option and its rate are shown separately.
Yes. A tax invoice is generated for every completed booking and is available from your bookings screen. Add your GSTIN to your account before booking and it appears on the invoice, so your accounts team can claim input credit where applicable.
Report it the same day from your booking screen or through the contact page. Once you receive a full refund, and we try to find you a replacement machine at the same rate. Owners who fail to honour confirmed bookings are penalised and can be removed from the platform.
Ready to find your machine?
Search by group, city or job — with or without operator.
